It doesn't matter if you are maintaining your to-do list manually or using technology like Outlook.
The important thing is that you have a process for identifying, prioritizing and documenting what you need to do each day.
Start by creating a list of what you need to do. Include the time that is required to complete the task and also the relative importance (like A, B, C). Once you have a prioritized list, you'll be able to focus on tasks that are most important.
Some tasks are a part of a bigger project or initiative, so you'll want to make sure they are sequenced appropriately. Other tasks take less time to complete, and when completed can free up your time to focus on more important activities. Check off the things you complete and how long it took.
This will be helpful for planning recurring tasks.
You should also consider automating this process.
There are hundreds of computer and mobile applications that can streamline this process and make it even more productive for you. Maintaining and managing your to-do list is a key to working more efficiently every day.
Dick Jones is the Founder & President of Simply Sales in Alpharetta, Ga. As a 4th generation sales professional, he has over 30 years of experience advising, coaching, consulting and working with small business owners. Office: 770-663-4681, web: www.simplysalesllc.com